1. The objectives for which the PTA raises funds were mentioned in the Minutes of the Meeting of 12 March 2000:

"Money raised by the PTA is to be used to the benefit of all children in all four schools. It will be used on additional or extra-curricular items only. PTA money is NOT available for replacing outdated items or school equipment necessary for the day-to-day running of the school."

1. A Request For Purchase (RFP) must be submitted for any item to be purchased (or that has already been purchased and for which reimbursement is sought), irrespective of the cost. Funding can only be provided in Bahraini Dinars, so the BD equivalent of any foreign currency purchase should be calculated.
2. The person making the request (Applicant) should complete all sections of the RFP. Teacher Applicants should, in addition, have the RFP approved by the head teacher of the school concerned. In particular, justification for the use of PTA funds for the purchase should be provided and any relevant supporting material (e.g. brochures, reviews) should be attached.
3. All completed (and, for teachers, approved) RFPs should be submitted to the treasurer of the PTA for consideration at the next PTA meeting. They can be handed to the PTA school representatives or a teacher, who will pass them on. Where possible, the treasurer should receive them one week prior to the set date for the monthly meeting to allow for preliminary evaluation and consultation. Exceptionally, RFPs can be delivered at the meeting without prior warning but this may delay consideration.
4. At each monthly meeting all RFP's will be evaluated and discussed by the PTA committee. The necessary RFP acceptance, rejection or deferment will be granted at the meeting and the treasurer will promptly notify the Applicant (or the relevant head if the Applicant is a teacher) of the decision.

1. The treasurer will also promptly notify the school's Financial Controller of accepted RFPs and provide the approved funding as they may agree. The Financial Controller and the Applicant (together, if applicable, with the relevant head teacher) should liaise regarding implementing the purchase.
2. As soon as possible after the date of purchase, original receipts for all purchases made with respect to accepted RFPs must be handed to the Financial Controller who in turn will forward them promptly to the treasurer. This is very important, as receipts are required for financial auditing purposes.

1. If a PTA member or teacher has to purchase items for a fundraising event, a cash advance can be provided on application to the treasurer. The recipient will be asked to sign a receipt for the requested amount. In due course the recipient should provide the treasurer with original receipts for purchases together with any surplus cash.
2. If cash float boxes are required for a fundraising event, the treasurer requires one week's notice. The total amount plus the quantity for each denomination must be specified.